Appliance Repair Desk
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Free template

Free appliance repair invoice template

A one-page invoice made for appliance repair: the appliance's brand, model and serial number, separate labor and parts tables, tax, and how to pay. Use it free, no sign-up.

How to use it

  1. Click any field in the invoice below and type.
  2. Print with Ctrl + P (Windows) or ⌘ + P (Mac). Only the invoice prints.
  3. Choose "Save as PDF" as the printer to email it instead.

What to put on an appliance repair invoice

  • Model and serial number. They identify the exact unit for warranty claims and repeat visits.
  • Labor and parts separately. Customers expect it and your bookkeeping needs it.
  • Your repair warranty. State how long parts and labor are covered.
  • How to pay and by when. A due date and clear payment instructions get you paid sooner.

Nothing you type here is sent anywhere or saved; it stays in your browser until you close the page.

INVOICE

Your Business Name

Street address · City, State ZIP · Phone · Email

Invoice # Date Due date Technician

Bill to

Customer name
Phone / email
Service address

Appliance

Appliance type
Brand
Model number
Serial number
Under manufacturer warranty? (Y/N, expiry)

Problem reported and work performed

Labor

DescriptionHours / QtyRateAmount

Parts

Part descriptionPart numberQtyUnit priceAmount
Labor subtotal
Parts subtotal
Tax
Total due

How to pay

Repair warranty and notes

Customer signature
Date

Tired of filling this in by hand?

Appliance Repair Desk builds this invoice for you. The appliance's brand, model and serial number are already on the customer's record. When a job is completed, its service becomes the labor line and the parts your technician logged become the parts lines, with totals and tax calculated.

You email it to the customer with your payment instructions attached, and export the month to QuickBooks as a CSV.

Start 14-Day Free Trial

$49/month flat after the trial. No credit card required to start.

The template vs. the software

  • Template: free forever, typed each time, totals added by hand.
  • Software: appliance details filled in from the record, labor and parts pulled from the job, totals calculated, invoices searchable and exportable.

See how Appliance Repair Desk works or check the price.

Let the job write the invoice

Set up your shop in a few minutes: add a customer, register their appliance, schedule the job. The trial is the full product for 14 days.

Start 14-Day Free Trial

$49/month flat after the trial. No credit card required to start.