Labor and parts, separated
Every line is marked labor or parts, so the invoice reads clearly to the customer and your books can split the two.
Invoicing
Appliance repair invoicing software: from finished job to sent invoice in one click
The job already knows the customer, the appliance, the service and the parts used. Appliance Repair Desk turns that into a labor-and-parts invoice, emails it with your payment instructions, and exports your month for QuickBooks.
$49/month after the trial. No credit card required to start.
How an appliance repair invoice gets made
- The technician finishesThey mark the job completed, having logged the parts they used.
- The job asks to be billedA "ready to bill?" prompt appears on the completed job.
- One click creates the invoiceService becomes the labor line; each part becomes a parts line.
- You email itThe customer gets an itemized invoice with the total due and how to pay.
What is in the software
Emailed to the customer
Email Invoice sends the line items and total due to the customer's email address and marks a draft as sent. Replies go to the person who sent it.
Your payment instructions
Write how you get paid once: Zelle, a check address, or a link to your own Square or Stripe page. It appears on every invoice. The money goes straight to you.
Status you can trust
Each invoice is draft, sent, paid, overdue or cancelled. Filter the list by status to see what is still owed.
Tied to the appliance
Because the invoice comes from the job, it carries the appliance's brand and model into your export and stays linked to that unit's history.
QuickBooks CSV export
Download any date range as a CSV made for import into QuickBooks.
The QuickBooks CSV, column by column
One row per invoice, filtered by the dates and status you choose.
| Date | Invoice # | Customer | Appliance/Model | Labor | Parts/Materials | Tax | Total | Payment Status |
|---|---|---|---|---|---|---|---|---|
| 03/05/2026 | INV-1 | Sample Customer | Washer - Whirlpool WTW5000DW | 189.99 | 68.50 | 0.00 | 258.49 | Unpaid |
What it does not do
- It does not process card payments or take a cut of your invoices.
- It does not attach a PDF to the invoice email.
- It does not add sales tax to invoices.
- It does not create estimates or quotes.
- It does not sync live with QuickBooks; the export is a file you import.
If you need those built in, our buyer's guide names products that have them.
Not ready for software? Use the free template
Our printable appliance repair invoice has the same structure: brand, model and serial number, separate labor and parts tables, and a "how to pay" box. Fill it in on screen and print or save it as a PDF. No sign-up.
Invoicing questions
How do I create an appliance repair invoice from a job?
Open the completed job and click Create Invoice. The job's service and price become the labor line, and each part logged on the job becomes a parts line with its quantity and unit cost. The invoice is numbered automatically.
Can I get an appliance repair invoice as a PDF?
Appliance Repair Desk emails the invoice to your customer as an itemized email; it does not attach a PDF. If you need a PDF, our free invoice template can be filled in and saved as a PDF from your browser's print dialog.
Can my customers pay the invoice by card?
Not through Appliance Repair Desk, which does not process payments. You write your own payment instructions once, for example a Zelle address or a link to your Square or Stripe payment page, and they are included on every invoice email. You mark the invoice paid when the money arrives.
Does it calculate sales tax?
No. Invoices created from a job total the labor and parts without adding sales tax. If you must charge tax, check that this fits how you bill before relying on it.
How does the QuickBooks export work?
From the Invoices page you choose a date range and a status and download a CSV. Each row has the date, invoice number, customer, appliance and model, labor, parts, tax, total and payment status. You import that file into QuickBooks; it is not a live sync.
Who can send and edit invoices?
Owners and dispatchers can create, email, update and export invoices. Technicians can view them.
Let the job write the invoice
Set up your shop in a few minutes: add a customer, register their appliance, schedule the job. The trial is the full product for 14 days.
$49/month flat after the trial. No credit card required to start.